Registration - Information

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Personal Details
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Contact Details
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Address Details
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About You
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Work Details
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If you do not supply us with a Unique Tax Reference Number, the applicable rate of tax shall be 30% (rather than 20%) in accordance with CIS rules.
Please contact Guild Resources on 0208 181 9100 for more details.
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If you choose 'tick' you will be required to enter your VAT Registration Number and sign a self-billing agreement to enable VAT to be paid automatically to you. We also require a copy of your VAT Registration Certificate.

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If you’re registering as a LTD Company please provide company bank account details
Bank Details
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(If applicable)
Next Of Kin
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Contract for Services

    RECITALS

  1. The Contractor is in the business of supplying construction services to its clients.
  2. The Sub-contractor possesses skills which are of benefit to the Contractor and which it may provide to the Contractor at its election from time to time (“the Services”).
  3. The terms stipulated below, together with any verbal agreements made between the parties regarding the Sub-contractor’s rate of pay, shall at all times apply to the Sub-contractor’s performance of the Services.

    4. TERMS

  4. The Contractor shall not be under an obligation to make work available to the Sub-contractor and the Sub-contractor shall not be under an obligation to accept any work available via the Contractor. In turn it is not intended that there be any mutuality of obligation between the parties.
  5. The Sub-contractor agrees that it or any substitute appointed pursuant to clause 13 below will perform the Services in a professional and workmanlike manner and using reasonable care and skill. The Sub-contractor shall decide when and how best to perform the Services although regard should be had to project deadlines any applicable health and safety rules or site-specific restrictions.
  6. The performance of the Services by the Sub-contractor on the terms of this agreement shall not create or be construed as implying or creating a relationship of master and servant or employer and employee between the Contractor and the Sub-contractor.
  7. The Sub-contractor is at full liberty to supply its services to other contractors.
  8. The parties shall negotiate the rate of payment for the Services between them from time to time either verbally or in writing without the requirement for a formal tender to be submitted by the Sub-contractor.
  9. The Sub-contractor shall not have any entitlement to receive payment where it is prevented from performing the Services for any reason (including site closure and force majeure).
  10. The Sub-contractor is responsible for correcting any defective work caused by its actions or those of any substitute, sub-contractor director, employee, agent or representative at its own expense and without further payment. The Contractor reserves the right to withhold a proportion of any payment(s) due to the Sub-contractor until any defective works have been made good to the Contractor’s satisfaction.
  11. The parties agree that 8.33% of the total payment made under the terms of this contract shall represent contractual holiday pay to the Sub-Contractor or its substitute, sub-contractor, director, employee, agent or representative and it is further agreed and acknowledged by the parties that the payment of holiday pay under this contract is not a statutory entitlement.
  12. Where the Sub-contractor is subject to deductions under the Construction Industry Scheme (CIS), the Contractor undertakes to ascertain from HM Revenue & Customs the correct rate of CIS tax to be applied to payments made to the Sub-contractor. The Sub-contractor shall remain responsible for its own National Insurance Contributions. Where the Sub-contractor is not covered by CIS, the Contractor shall settle any invoices rendered by the Sub-contractor in respect of the Services without deduction of tax or National Insurance Contributions and the Sub-contractor shall be responsible for accounting to HM Revenue & Customs for such liabilities.
  13. The Sub-contractor or its director or employee may engage and provide a substitute or hired assistant to perform the Services on its behalf. If, in the reasonable opinion of the Contractor, the substitute or hired assistant appears to lack the skills necessary to perform the Services in the Subcontractor’s stead, the Contractor may reject such substitute or hired assistant. Any substitute or hired assistant shall be remunerated by the Sub-contractor and the Contractor shall not have any responsibility in this regard.
  14. The Sub-contractor is responsible for its own tools and equipment (including their safety and security).
  15. The Sub-contractor is responsible for all travel and subsistence costs incurred in connection with the Services.
  16. The Sub-contractor accepts legal risk in relation to public liability and will accordingly maintain necessary insurances during its performance of the Services
  17. The Contractor may deduct from any payment(s) due to the Sub-contractor any sum required to reimburse the Contractor or its client in respect of any costs which such parties may incur as a result of the Sub-contractor’s damage to property or persons during its performance of the Services or damage to property or persons caused by any substitute appointed by the Sub-contractor pursuant to clause 13.
  18. The Sub-contractor agrees to comply with all applicable health and safety and site security policies when attending the site(s) where the Services are being performed. It may be necessary for health and safety or site security reasons for the Sub-contractor or its substitute, sub-contractor, director, employee, agent or representative to carry identification which shows it as being engaged by the Contractor. The Subcontractor shall not, however, hold itself out as representing the Contractor in any way other than having been engaged by the Contractor as an independent business.
  19. This contract may be terminated by either party without notice at any time and without reason.
  20. As an independent business on its own account, the Sub-contractor shall not have any entitlement to holiday pay (apart from that which is provided for at clause 11 above), sick pay or any other payment in respect of the Sub-contractor’s absence from work and shall not be subject to any grievance or disciplinary policies operated by the Contractor or its clients.
  21. The ability of the Contractor to pay the Sub-contractor in respect of the Services is contingent upon the Contractor first being paid by its client.
  22. For the purposes of data protection, the Sub-Contractor understands and agrees that the Contractor shall process personal data in line with its data protection policy, privacy notice and with respect to its legal and contractual obligations to its clients, including, where appropriate, sensitive data of which the Sub-Contractor, any of its directors, employees, agents or representatives are the subject and the Sub-Contractor shall obtain such agreement in respect of any substitute or sub-contractor it provides to perform the services in its stead.
  23. For the avoidance of doubt, the Contractor shall be required to seek the Sub-Contractor’s consent in respect of data processing activities in circumstances in which consent is the lawful basis of the particular processing activity pursuant to article 6 of the General Data Protection Regulation (GDPR). The Sub-contractor understands and agrees that the Contractor shall not be obliged to seek the Sub-Contractor’s consent in respect of processing activities in which the Contractor relies on an alternative lawful basis pursuant to article 6 GDPR.
  24. The Sub-Contractor undertakes to comply with the requirements of the Modern Slavery Act 2015. .The Sub-contractor shall notify the Contractor if it is subject to an investigation relating to any potential Modern Slavery Act 2015 offence(s). The Sub-contractor warrants that any substitute it appoints pursuant to clause 13 or sub-contractor shall be under like obligations.
  25. This contract replaces all prior or contemporaneous written contracts and understandings with respect to the subject matter of this contract
  26. The Sub-contractor agrees that it has read and understood this contract and has raised any concerns or queries with the Contractor regarding its content prior to signing below.
  27. Failure by either party to enforce or apply any of the rights applicable under the terms of this contract shall not imply acceptance of any breach of contract and both parties shall retain the right to enforce or apply the terms of the contract at any time in the future.
  28. This contract shall be governed by and construed in accordance with the laws of England and Wales.
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Self - Billing Agreement

    The Contractor agrees

  1. To issue invoices for all supplies made by the Sub-contractor until 12 months after the date of this agreement.
  2. To raise sales invoices quoting the Sub-contractor’s name, address and VAT registration number, and any other VAT invoice requirements that are in force from time to time.
  3. To issue another self-billing agreement if the Sub-contractor’s VAT registration number changes.
  4. To inform the Sub-contractor if a decision is made to outsource the preparation of the self-billed invoices to a third party.

    5. The Sub-contractor agrees

  5. To accept self-billing invoices raised by the Contractor until 12 months after the date of this agreement.
  6. Not to raise sales invoices for Sub-contractors made to the Contractor.
  7. The Sub-contractor shall advise the Contractor if:
  8. Its VAT registration number changes
  9. It ceases to be registered for VAT
  10. All or part of its business is transferred or sold to any third party
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Privacy Notices

Privacy Notice

Your privacy is important to us. This Privacy Notice covers how we use and disclose your personal information.

Personal information is data that can be used to identify or contact a particular person.

In order to use our services, we require some personal information from you, including your name and date of birth, ID, address and contact details and bank account information.

You may be asked to provide your personal information any time you contact us. This may be for security reasons or to ensure that the information we hold for you is up to date. You can help us ensure any personal information we have is accurate by contacting us when you move addresses or change your contact details.

You can access your personal information on our portal at any time once you have completed this registration. You may also contact us to request that we provide you with your personal information. This is called a subject access request.

We try to make sure that any information we hold about you is accurate. If your details change, for example if you move home, you can use the portal to request an update of your information. Alternatively, you can email us. Once we have been sent this request, a member of our team will contact you to verify the request and update your information. This is to make sure your information is properly safeguarded.

How We Use Your Personal Information

We use your personal information for a number of reasons.

At first, we will use your personal data to verify you with HM Revenue and Customs, which is a necessary part of the Construction Industry Scheme (“CIS”) tax regime and is therefore a legal requirement.

We are legally required to submit quarterly reports to HM Revenue and Customs, among other government agencies. This will involve the transfer of some of your personal information to these agencies.

We are also legally required to provide personal information to government agencies where they have the statutory authority to demand it, or where exceptions to data protection law apply.

From time to time, we may provide some of your personal information to our partners and clients where it is necessary for us to do so, such as for compliance audits. In these circumstances, we will restrict any personal information that we supply to only what is necessary for the purpose. If possible, we will contact you before doing so.

From time to time, we may use your personal information to send you important notices, such as updated contracts and other, similar documents.

We may also use your information for audits and data analysis to ensure that we are legally compliant.

Finally, on rare occasions, your personal information may be used for the purpose of testing our software infrastructure, which may involve third party developers, although any access these organisations may have will be strictly limited and overseen by us.

We also collect more general data, such as the language(s) you speak, your trade and associated experience and qualifications. Where such data is combined with your personal information, we will treat the combined mix as personal information for so long as it remains combined.

How Long Do We Keep Your Personal Information?

The law requires us to keep records, which includes personal information, for different periods of time. For example, HMRC requires that payments information be kept for a minimum of six years. Nevertheless, we aim to keep your personal information for no longer than is legally necessary.

Your Right To Ask To Be Forgotten

You have a number of rights under the General Data Protection Regulation (GDPR), including the right to ask us to delete personal information that we have about you.

You can ask us to delete your personal information using the contact form in the portal, in writing or by phoning us.

We will try to delete as much of your information as we can. However, the law requires us to keep some information, such as payments information. Where the law requires us to keep a particular piece of your information, we will not be able to delete it although we will try to give you a clear explanation.

Complaints

If you have a complaint, you can make it in writing or over the phone between 8am and 8pm Monday to Friday, or between 9am and 1pm on Saturdays.

We may update this privacy notice from time to time – we will notify you when this happens.
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